It is your responsibility as event organiser to set up and clear up your event materials

Request to move equipment/stands/displays to and from event space.
Please provide as much information as possible by typing into the boxes below.

Reminder that you will also need to book in returning items after the event, as well as moving things for set up.

If you are unsure about what you need moving or setting up, please contact Steve Fidler.

If you need student helpers to run your registration stand, you will need to organise student volunteers yourself – permission letters will be needed for events outside school hours.

Refreshments for events can only be set up in the Dining Room. No food or drink should be taken into the Hall.

If you need student helpers to run your refreshments stand, you will need to organise student volunteers yourself – permission letters will be needed for events outside school hours.

The Event Organiser must speak to the Main Office as early as possible in the planning process.

The Event Organiser must speak to the Marketing and Events Manager about marketing support as early as possible in the planning process.

If the event involves external visitors, please complete this section and provide as much information as possible. For example: Who will meet the visitor and at what time? Have you completed the refreshments section? Do they need to provide us with a risk assessment?Please include contact details for the visitor.

When external visitors are on-site, it is the responsibility of the member of staff booking the event to be with them at all times/guiding them around the building and then escorting them out afterwards.

If there are multiple visitors, in multiple locations around school, a member of AGS staff needs to be supervising them at each location, at all time.

You also need to complete a Visitor Form. Please contact the Main Office to complete this form BEFORE the visit.

If you need help with confirming your requirements or completing the Event Booking Form, please contact:

Kate Moore, ext 311    katemoore@allertongrange.com
Ian Thomson, ext 313/401   ianthomson@allertongrange.com
Viki McIver. ext 328   vikimciver@allertongrange.com