AGS Event Booking Form

Event bookings need to be made with a minimum of 1 week (5 working days) notice to allow for planning/staffing/ set up/IT support requirements.

An Event is classed as anything outside the teaching timetable. For example: NHS vaccines; visiting speakers; workshops with students.

Corporate Events and Performances need to be made with a minimum of 6 weeks (30 working days) notice to allow for planning/staffing/set up/IT support requirements.

Corporate Events and Performances include Open Evening; Sixth Form Open Evening; Awards Evening; Careers Fair; School Musical; Concerts; Drama Performances

It is your responsibility as event organiser to set up and clear up your event materials

Portering

Request to move equipment/stands/displays to and from event space.
Please provide as much information as possible by typing into the boxes below.

Reminder that you will also need to book in returning items after the event, as well as moving things for set up.

If you are unsure about what you need moving or setting up, please contact Steve Fidler.

Registration

If you need student helpers to run your registration stand, you will need to organise student volunteers yourself – permission letters will be needed for events outside school hours.

Refreshments

Refreshments for events can only be set up in the Dining Room. No food or drink should be taken into the Hall.

If you need student helpers to run your refreshments stand, you will need to organise student volunteers yourself – permission letters will be needed for events outside school hours.

Refreshment options

Technical and AV

Options

Photography

Photographer

Admin and Finance support

The Event Organiser must speak to the Main Office as early as possible in the planning process.

Support options

Marketing

The Event Organiser must speak to the Marketing and Events Manager about marketing support as early as possible in the planning process.

Marketing Options

External visitors/speakers/guests

If the event involves external visitors, please complete this section and provide as much information as possible. For example: Who will meet the visitor and at what time? Have you completed the refreshments section? Do they need to provide us with a risk assessment?Please include contact details for the visitor.

Do you need help with your booking?

If you need help with confirming your requirements or completing the Event Booking Form, please contact:

Steve Fidler, ext 311    stevenfidler@allertongrange.com
Ian Thomson, ext 313/401   ianthomson@allertongrange.com
Viki McIver. ext 328   vikimciver@allertongrange.com

Discussed and confirmed with line manager?
Confirmed with SLT link?